Friends of the Library Board Meeting at Woodstock Public Library on April 8, 2016

President, Joan Hill, called the meeting to order at 1:00 p. m. after determining there was a quorum of members present. Attending were; Catherine Hill, Dan Forrester, Rebecca Forrester, Dianna Gunter, Joan Hill, Tom Hill, Gerry Slaughter, Jill Green, Vivian Little. 
Minutes: Minutes were read by Vivian Little and were approved as read after a motion and second. 
Treasurer’s report: Tom reported an opening balance of $8,779.59 
Disbursements to Cherokee Public Libraries: $4,998.66 since January. 
Receipts: 
The current balance for each Branch is: 
Rose Creek $429.71, 
R.T. Jones $690.00 
Hickory Flat $541.33 
Ball Ground $344.80 
Woodstock $865.54 
A designated gift of $428.66 received on behalf of Cherokee County Public Libraries. 
Tom made a motion that $3,000.00 be given to the Cherokee County Public Libraries. The motion was seconded by Dan and passed. 
See attached for full treasurer’s report. 
Membership Report-Susan and Jenny: absent-no report 
From the Library Director, Anita Summers (see attached written report) 
~ Sequoyah Regional library system had a tent at the first Play in Canton Day, sponsored by the Parks and Recreation Department on Sa.t March.4 at the new Etowah River Park in Canton. 4 staff members attended and 10 library cards were issued using the mobile library hotspot. Staff promoted all the programs and services offered other than just books resulting in 20 attending the next day for the Lego club where only 1 or 2 had been coming. 
Library legislative Day Anita and several other library staff members form Cherokee, Gilmer and Pickens County attended the legislative Day and were able to speak to our representatives and the House speaker. 
~State Budget for Libraries –Ga. House and Senate voted to fund $4 million for Maintenance, Repair and Renovation and $3,190, 00 for Technology and 25 cents per capital for materials. She urged us to thank our legislators. 
~Federal Budget- Eliminates the institute of Museum and library Science which funded grant programs such as the STEAM grants, staff training ,Library services for the blind and physically handicapped, and more. 
~SRLS Website makeover: new SRLS website activated in March, developed by Chris Hanson, Web Services Coordinator for the system. 
~Steam Technology: littleBits Project- A Cherokee patron, Raleigh, age 8, used the littleBits kit to make an invention that was featured on the litleBits project website as a new and noteworthy design. 
~Staff changes-Assistant Director, Vicki Gazaway will retire on May 31. The current Public Services director will take the position and the PS Director Position will be renamed “Community Engagement Coordinator”. Laurie Porter resigned as Admi. Asst. but will continue to work at R. T. Jones part time. Brittany Smith started March 1 as Administrative Asst. 
Grants-Pat Bowen –absent no report –Tom reported that we received $5,300.00 in grants in 2016 and that Pat is applying for 3 this year. 
Book sale Reports: 
R.T.Jones-: Profit of $2,677.45 in sales and memberships. 
Woodstock—Pat Bull Liaison – (written report)-Profit of $2,900.00. 
High School students continue to volunteer for their senior projects. 
Donations: All overage books were donated: 5 boxes to the Training Center, 20 boxes to Ace Academy and Learning Center, 50 boxes to the Salvation Army, 5-6 boxes to Bethany Place, 6-9 boxes to the jail and 42 to No Longer Bound. We still have 200 boxes left in the POD. Tom has made a diagram showing where they are located by type. 
New Business; 
Rebecca Forrester made a motion that a book be donated to the Hickory Flat library in memory of Betty Adams. She and her husband have been long time FOL members and have worked at most of the book sales. The motion was seconded by Dan Forrester and passed. Donation for Memorial Books are in the amount of $25.00. 
Tom hill stated that we need to buy some extra tables to store at branch libraries rather than pick them up from the branch libraries for each book sale. After discussion a motion was made by Dan and seconded by Catherine Hill to purchase new tables. Dan suggested 6. After discussion of pricing the motion was amended to ‘spend up to $400.00 for tables “The motion passed was that FOL will purchase a number of new tables, for a total of up to $400.00. (Number to be determined by the price). The motion was passed. Catherine, Tom and others will investigate costs and where best to purchase the tables. 
Tom stated that we are almost out of the Friends books bags used as a fundraiser for the local libraries. He told of a company where they could be obtained for a low price but would include advertisers printed on 1 side. After some discussion, and concerns, a motion was made by Catherine Hill to do more research and bring the topic up again at the next Board meeting in July. Gerry Slaughter seconded and all agreed. 
Book Sale: Rebecca and Dan Forrester Liaisons. The next Book Sale will be at Ball Ground Library on May 17, 18, and 19. Set up days will be May 15, 16, 17.The POB storage unit is there now. The new manager at Ball Ground is working to schedule 
an event at the library at that time that will not require the use of the room where the book sale is located. 
Liaisons’; The Liaisons’ for Rose Creek, Dick O’Conner and Woodstock (Mary Beth) resigned. These positions will need to be filled. 
Jill Green, Woodstock Manager, expressed her gratitude for what the Liaisons’ and Friends do for the Libraries. President, Joan Hill, thanked her for hosting this meeting. A suggestion was made that liaisons send Birthday cards to the branch managers of each library. 
Meeting Dates: The next Executive Board meeting will be July 15th at Ball Ground library. 
Books Sales Schedule: R.T. Jones- Jan.26-28 
Woodstock- March 16-18 Ball Ground-May18-20, 
Hickory Flat–August 17-19 Rose Creek Oct. 5-7 
As there was no other business a motion was made to adjourn. 
Respectfully submitted, Vivian Little, secretary 
Joan Hill, president 

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