Friends of the Library Board Meeting at Ball Ground Public Library on July 15, 2017

President, Joan Hill, called the meeting to order at 1:00 p.m. with a large number of FOL members present.  Board members present were; Anita Summers, Sequoyah Library Regional Director. Jenny Johnson, Rebecca and Dan Forester, Pat Bull, Martha Pierce, Tom and Joan Hill, Marilyn Van Note, Richard Glock, , Catherine Hill, Jean Hill, Barbara  and Richard Turner, Bill Guion, Carol Jackson, Penny Westbrook,  Gerry Slaughter, Jill Green, Vivian Little and  Jenny Johnson.. 

Minutes:
Minutes were read by Vivian Little and were approved as read after a motion by Gerry Slaughter and second. 
Note*: An informal check by Jenny Johnson indicated that the Minutes sent by e-mail had not been received by the members.  She will try again next meeting. 

Treasurer’s Report:
Tom reported a current balance of $7,783.51.
2017 Disbursements to the library total $8,928.88
FOL Fund Balance on 7/01/17                 $4,404.13.
Membership and donations on behalf of the branches total $1,080.00 as of 3/31/17. 
The current balance for each Branch is: 
Rose Creek $507.21 
R.T. Jones $757.50
Hickory Flat $726.33
Ball Ground $414.80
Woodstock $975.54
The report was accepted with no corrections.

Tom Hill made a motion that:  $2,000.00 be given to the Cherokee County Public Libraries. The motion was seconded by Dan Forrester and passed. 
See attached for full treasurer’s report.

Membership Report- Jenny Johnson reported that 42 members did not renew memberships in 2015, leaving a total of 314 current memberships. 321 members have been sent E-cards.  She again noted that a membership card is not needed as all names are on the memberships list in the computer is taken to each Book Sale. The remainder requested a paper membership card. Currently Jenny can enter the expiration date when the names go in the computer and an auto e-mail goes to the members at the first of the month that their membership is due for renewal.

From the Library Director, Anita Summers (see attached written report) 
~ Sequoyah Regional library system had a very successful summer to date for Adult, Teen and Teen literacy programs. She thanked FOL for providing funds for new summer pogroms.
~Several projects at Branch libraries were mentioned.

1.  RTJ hosted BRAVES player Brian Jordan with 230 in attendance.
2.  WPL hosted Maximus form the Atlanta Gladiators with 50 in attendance.
3. RTJ- Night Songs Native Plant Nursery provided a container Garden there.
4. Cherokee Chamber of Commerce held a ribbon cutting for the HFL Garden- a project of the Grateful Deadheaders and Autumn Hill Nursery.
5. In August, SRLS will hold the 1000 Books  B 4 Kindergarten kickoff with 850 Cherokee County children enrolled.

~She told of a Reinhardt and Cherokee Co. Commission agreement with SRLS. The county is providing funding for renovating the Reinhardt University library, a part of Reinhardt University.  Although not a part of the library system, SRLS has agreed to allow access to the branch books though the Reinhardt library and also use it as a drop off/ pickup point for patrons. It will NOT be a part of the Sequoyah Regional Library System.
~The SRLS administrators are doing a facilities study to determine the need for renovations and additions to present libraries. The oldest libraries, Rose Creek and Hickory Flat, will be focused on first.
~ After researching the state laws on raffles SRLS has decided to discontinue raffles at the libraries. FOL will need to take this into consideration.

Grants-Pat Bowen –3 different EMC grants are ready to be submitted by the end of July. –Tom reported that we received $5,300.00 in grants in 2016 and that Pat is applying for 3 this year.

Book Sale Reports:
Jenny Johnson reported that Ball Ground had 110 members and May Book Sales of $1,350.00
She announced that Dan and Rebecca Forester will be retiring as Liaisons for Ball Ground and will no longer direct the Book Sale there. She thanked them for a wonderful job, tireless work and good spirit as they had worked as liaisons. 

Unfinished Business:
Catherine Hill reported on the research for purchasing new table. She gave the best price for solid tables, not folding ones, as $49.95 each. She stated that the folding ones are not sturdy enough to hold the many books placed on them.
There was discussion by members concerning the number and the storage needed at each library. It was the consensus to spend up to $400 to purchase black solid tables.
Tom reported on the Book Bag sales. He wants to discuss with the Branch managers about the need and kind. Marilyn Van Note expressed hesitancy about obtaining more bags as there are still many available at several branches. The decision was to table this as it appears it is not needed as this time.
FOL has been selling DVDs and used books on eBay and have sold several.
Marilyn and Tom Hill discussed the updated brochures. Marilyn has a template which she will send to Jenny who will make changes. She and Jenny will work together on this.
~ Lisa Huskey of R.T. Jones asked for help with the DNA event at R.T. Jones on Nov. 13th at 3.p.m. A writer for the Atlanta Journal will be leading this. There is a $150.00 fee for this which Tom stated we will pay $75.00.

New Business;

​Book Sale: Catherine Hill and Gerry Slaughter, HFL Liaisons, reported that the next Book Sale will be at Hickory Flat August 17-19th. She passed a sign-up sheet for anyone who could volunteer.

Meeting Dates:  The next Executive Board meeting will be Sept 30th at Rose Creek.
 Books Sales Schedule:       R.T. Jones- Jan.26-28
 Woodstock- March 16-18               Ball Ground-May18-20, 
 Hickory Flat–August 17-19             Rose Creek Oct. 5-7    

​As there was no other business a motion was made to adjourn. Refreshments were provided by several members. Joey Byers was thanked for setting up the tables for the meeting.

​Respectfully submitted, 
Vivian Little, Secretary
Joan Hill, President