FOL Board Meeting Minutes for June 20, 2020

Marilyn Van Note called the meeting to order at 9:30.  Those in attendance were Tammy Lynn, Dianna Gunter, Bill Guion, Marilyn Van Note, Tom Hill, Joan Hill, Sarah Reed, Penny Westbrook, and Pat Bowen.
 
Marilyn opened the meeting with a discussion about the position of Web Master.  Questions were raised concerning job description and whether or not it had been posted. Tom Hill raised the issue of the web page being out of date and reflecting poorly on the organization.and if we needed to continue to use it.  Fees were discussed.  Tammy Lynn volunteered to do research on the site and to be a temporary web master until someone else took the job.
 
Tom Hill gave the treasurer’s report.  As if May 30, 2020 the general fund balance was $6,386.42.           FOL balance - $2,477.65
Ball Ground -   $   310.49
Hickory Flat-   $1,028.43
RT Jones-       $   581.57
Rose Creek-   $   387.06
Woodstock-     $1,601.22
 
Post Office Box rental has been renewed for twelve months - $106.00. Additionally FOL has disbursed $8,000 to the Library so far this calendar year.
 
Marilyn reported that Pat Bull (Woodstock) and Penny Westbrook (Ball Ground) liaisons were resigning in January.
 
A discussion concerning book sales was opened by Marilyn.  Many questions were raised:
Where to have one?
Do we handle money?
Do we handle debit/credit cards?
Social distancing?
How many people would be allowed in the room?
Less volunteers.  Masks? Hand sanitizer?  Wiping the books?
Tom Hill brought up the location of the Old Hickory Flat gym.  Again questions about: tables, time, cost, and volunteers.
Only the larger libraries are currently open, with limited hours to the public; RT Jones, Woodstock, and Gilmer. Pickens, Hickory Flat and Rose Creek will open to the public later. It is unknown when the Community rooms will be available.
 
Diana Gunter mentioned the Cobb FOL is planning a book sale in the fall.  It was suggested that we observe them.
 
We will plan to have our next book sale in January 2021 at R.T. Jones.
 
A discussion of membership fees was introduced by Tammy Lynn.  It was decided that we would encourage our members to continue renewing their memberships because the monies  will help their branch of the libraries. And FOL continues to have expenses. i.e. PO Box rental.  Bill explained how he kept the membership roster current and reminded  members of their dues.
 
Our next meeting will be October 10.  Place to be arranged.  Liaisons please talk with your branch managers and set dates for your 2021 book sales.  Everyone please be ready to volunteer for either the nominating committee and or the Susan White Award committee.
 
Meeting adjourned at 10:30.